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PRIVACY POLICY FOR THE HSO TRADING STRATEGIC ALLIANCES APPLICATION

Welcome to the HSO Trading Strategic Alliances Application. This Privacy Policy describes how we collect, use, protect, and share information obtained from companies and their authorized representatives interested in exploring or applying for strategic alliance opportunities with us.


In accordance with the Federal Trade Commission (FTC) Act (Section 5) and the Florida Information Protection Act (FIPA) - (Florida Statutes § 501.171), we are committed to protecting your privacy and handling your information transparently and securely, in compliance with the mentioned data protection laws.


We collect various types of information in the context of assessing potential strategic alliances, including personal data of the applicant representative, data of the applicant company, information about market products, and banking information, for the purpose of:


  • Analyzing the strategic, financial, and operational compatibility between your company and ours.
  • Verifying the information provided and assessing the risks and benefits of the potential alliance through a due diligence process.
  • Communicating regarding your alliance request, requesting additional information, scheduling meetings, and keeping you informed about the process.
  • Preparing the necessary legal and operational documentation if the decision is made to formalize the alliance.
  • Facilitating collaboration, payments, and other joint activities once the alliance is established, for operational management of the alliance (if applicable).
  • Analyzing the use of the Application to improve its functionality, security, and user experience.
  • Complying with our legal obligations, responding to requests from authorities, and protecting our legal rights.

We process your data based on a legal basis of:


  • Contractual Need (or pre-contractual): Processing is necessary to assess your alliance request and take necessary actions before entering into a potential alliance contract.
  • Legitimate Interests: We have a legitimate interest in assessing potential strategic partners, managing applications, and protecting our business interests, provided that your rights and fundamental freedoms do not prevail over such interests.
  • Consent: For the collection of sensitive financial data not strictly necessary for initial evaluation or direct marketing (if applicable), we will request your explicit consent. You may withdraw your consent at any time.
  • Legal Obligation: When processing is necessary to comply with a legal obligation to which we are subject.


We do not sell your personal or business information. We may share your information under the following limited circumstances:


  • Authorized Internal Personnel: With HSO Trading employees who need to know the information for the purposes described above (e.g., business development teams, legal, finance).
  • Service Providers: With third parties who provide services (e.g., application hosting, analytical tools, legal or financial advisors), always under strict confidentiality and data processing agreements.
  • Legal Requirements: If we are required by law, regulation, legal process, or governmental request.
  • Protection of Rights: To protect our rights, property, or safety, or that of our users or other third parties.
  • Corporate Transactions: In the event of a merger, acquisition, reorganization, or sale of assets, your information may be transferred as part of the transaction, with prior notice to you if applicable.


Especially regarding  Financial and Banking Information: This information will be handled with the highest level of confidentiality and will only be shared with strictly necessary internal personnel (e.g. finance and legal) and with banking entities or financial advisors directly involved in due diligence or the formalization/operation of the alliance, always under confidentiality obligations.


We implement appropriate technical and organizational security measures to protect your information against unauthorized access, alteration, disclosure, or destruction. These measures include access controls and security audits. However, no system is 100% secure, so we cannot guarantee absolute security.


We will retain your information for as long as necessary to fulfill the purposes for which it was collected, including the duration of the alliance assessment process. If the alliance is not formalized, we will retain the information for a reasonable period of 5 months for audit, legal compliance, or dispute resolution purposes, after which it will be securely deleted or anonymized. 

If the alliance is formalized, relevant information will be retained while the alliance is active and for the additional period required by law or internal policy. 

We may update this Privacy Policy occasionally. We will notify you of any significant changes by posting the new policy in our system or through other communication means. We recommend reviewing this policy periodically. 

If you have any questions or concerns about this Privacy Policy or our data handling practices, please contact us at: 

HSO Trading 

+1 (662) 563 9786   

info@huronsmithoil.com